Registration services privacy notice

Who we are and we do

London Borough of Redbridge Registration Services - registration of births, deaths, marriages and civil partnerships.

Why we need your information and how we use it

Personal information which you are required by law to provide for a registration will be kept by the Superintendent Registrar. A copy of the information you supply will also be sent to the General Register Office for England and Wales so that a central record of all registrations can be maintained.

What type of information is collected from you

Registration of birth

name and surname
date and place of birth
gender
name, surname and occupation of father (if recorded)
name, surname and occupation of mother
usual address
name, surname and usual address of the informant (if not the mother or father)
date of registration

Registration of death

gender, date and place of death
name, surname and maiden name (if applicable) of the deceased
occupation and usual address of the deceased
date and place of birth of the deceased
name, surname and usual address of the informant
cause of death
date of registration

Notice of marriage

place of marriage
date of marriage if available
name and surnames of parties to the marriage
age, condition, rank or profession
residence at the time of marriage notice
name, surname and rank or profession of each party’s father

Marriage

place of marriage
date of marriage
name and surnames of parties to the marriage
age, condition, rank or profession
residence at the time of marriage
name, surname and rank or profession of each party’s father
signatures of both parties and their witnesses

Civil partnership notice

date and place of civil partnership registration
name and surname of civil partners
date of birth, gender, condition and occupation of the civil partners
residence at the time of the civil partnership notice
father’s name, surname and occupation of each civil partner
mother’s name, surname and occupation of each civil partner

Civil Partnership

date and place of civil partnership registration
name and surname of civil partners
date of birth, gender, condition and occupation of the civil partners
residence at the time of the civil partnership registration
father’s name, surname and occupation of each civil partner
mother’s name, surname and occupation of each civil partner
signatures of civil partners
name and surname of witnesses

Who your information may be shared with (internally and externally)

Confidential information for statistical purposes which you are required by law to give to the Superintendent Registrar, and other information provided voluntarily, will be passed to the UK Statistics Authority for the preparation and supply of statistics. As well as providing certificates, the Superintendent Registrar and the GRO may make registration information available to other organisations, for the following purposes:

statistical or research purposes
administrative purposes by official bodies e.g. ensuring their records are up-to date e.g. Council Tax
fraud prevention or detection, immigration and passport purposes

How long we keep your information

We are required under the Births and Deaths Registration Act 1953, the Marriage Act 1949 and the Civil Partnerships Act 2004 to keep information indefinitely. We keep records of civil registration indefinitely as a record to which the public has access.

Marketing and E-Newsletters

Please see the relevant section of the Corporate Privacy Notice

Business Intelligence, Profiling and Automated-Decision making

Please see the relevant section of the Corporate Privacy Notice

Protecting your information

Please see the relevant section of the Corporate Privacy Notice

How you can access, update or correct your information

The Data Protection law gives you the right to apply for a copy of information about yourself. This is called a ‘Subject Access Request'. Find out more on how to make a Subject Access Request.

A copy of register entry

A copy of register entry will be provided to any applicant, provided that they supply enough information to identify the entry concerned and pay the appropriate fee. The copy may only be issued in the form of a paper certified copy (a’certificate’). An application for a certificate may be made to either the Local Register Office or to the General Register Office.

The General Register Office makes indexes, for the central record for registrations, publicly available in order to help members of the public identify the registration they might need. The Register Office also makes a local index available for this purpose.

Corrections

When applying to correct a registration you will need to complete an application form, which you can download from the certicate correction page of the GOV.UK website. Once completed you will need to take the form to the Register Office. With effect from 1 November 2017 there are fees that will be charged in connection with a correction application ranging from £75 to £90 depending on how the correction application can be processed.

This fee is a consideration fee and must be paid regardless of whether the correction goes ahead or not and is non-refundable.

If the application requires referral to and authorisation by the General Register Office the higher fee will be payable.

This fee does not include the cost for a certificate after the correction is completed. This will be paid separately after the correction is completed if one is required.
If you require any further advice you can call the General Register Office on 0300 123 1837.

Birth registration corrections

You can apply for a birth registration correction when the information is wrong, for example a mistake was made when recording a parent’s occupation.

You can’t apply for a correction to show new information if circumstances change after you’ve registered your child’s birth, for example you change your name after getting married again. However, you can book an appointment with us to re-register the birth.

You can obtain further information on the correcting a birth registration page of the GOV.UK website

Marriage certificate corrections

If there are any errors on a marriage certificate you can correct the original registration with the Redbridge Register office or the General Register Office.
Corrections can only be made when the information in a marriage register is wrong, for example a mistake was made when recording a person’s occupation.

You can’t apply for a correction to show new information if circumstances change after the marriage.

You’ll need to find out if the mistake were made when entering information in the marriage register or just on the marriage certificate. To do this contact:

the register office where your civil marriage took place
the officer who was responsible for registering your religious marriage or the person who is responsible now

If the details in the register are correct, and the mistake was made when copying the details from the register onto the certificate, you can order a new copy of the certificate.

If the mistake is in the original registration you’ll need to apply to the General Register Office (GRO) to make this correction.

The original information will always be shown in the marriage register. After the correction has been authorised, a note will be added to the margin of the register. This will explain what the correct information is and when the correction was made.

Visit the correct a marriage registration page of the GOV.UK website to find out more details on what corrections can be made to a marriage certificate, who can apply, and how long it takes.

Death registration corrections

You can’t change a death certificate once it’s been issued, but you can apply to get a note added to the original entry in the death register.

You can then get an updated certificate issued that shows this note.

Corrections to a death registration can only be made when the information is wrong, for example a mistake in spelling a person’s name.

You can apply for a correction at the register office where the death was registered (for minor mistakes in a date of death, birthplace or address)

For more detailed information on correcting a death certificate visit the correct a death registration page of the GOV.UK website.

If you’re unsure who to apply to, contact the Redbridge Register Office or the GRO.

The General Register Office helpline is 0300 123 1837.

Access to data

Personal information which you are required by law to provide for a registration will be kept by the Superintendent Registrar, Mrs Julie Bryant. A copy of the information you supply will also be sent to the General Register Office for England and Wales so that a central record of all registrations can be maintained.

A copy of any register entry will be provided to any applicant, provided that they supply enough information to identify the entry concerned and pay the appropriate fee. The copy may only be issued in the form of a paper certified copy (a’certificate’). An application for a certificate may be made to either the Local Register Office or to the General Register Office.

As well as providing certificates, the Superintendent Registrar and the GRO may make registration information available to other organisations, for the following purposes:

statistical or research purposes
administrative purposes by official bodies e.g. ensuring their records are up-to-date e.g. council tax
fraud prevention or detection, immigration and passport purposes

For further information please refer to:

LBR Data Protection Policy

Staff at this local registration office will be able to provide further information on data held by the registration service.

Your information choice and rights

Please see the relevant section of the Corporate Privacy Notice

Information Commissioner's Office

Please see the relevant section of the Corporate Privacy Notice

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